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Special Event Contract Form

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Special Event Contract

Policies & Information

Hosting an event

Private dining and event hosting are exclusive privileges for members of the Seattle Yacht Club, not accessible to the public. Members have the opportunity to sponsor events for non-members, taking full responsibility for any damage to the venue or property during the gathering. Guests are confined to the designated room or area and are not allowed access to other parts of the Seattle Yacht Club. Member sponsors must liaise with the Special Events Director to authorize sponsorship and are required to be present during the event.

Deposits

All member-sponsored events necessitate a signed contract and a non-refundable 50% deposit to secure the chosen date and must have a signed credit card authorization form on file. All credit card transactions are subject to a 3% service fee. This deposit will be credited toward the final invoice. Member events do not require a deposit.

Billing

All payments for member-sponsored events are due 3 business days prior to the events date, any additional charges will be processed the following business day. For member events, all charges will be applied to your monthly statement and will be due on your normal statement due date.

Cancellation Policy

In the event of a cancellation occurring less than 14 days prior to the scheduled event date, 100% of the contracted cost including deposit shall be retained by the Seattle Yacht Club. Should the cancellation transpire 14 days or more before the event date, forfeiture of the 50% deposit shall occur.

Menu Selection & Guarantee

Final menu selection is due a minimum of (14) days prior to the event date. Any menus submitted after this deadline will be subject to review and approval by the SYC Executive Chef. The final guest count must be provided seven (7) days prior to the event. If an entree choice was offered, the precise count for each menu item is required by the same deadline. Changes after aforementioned deadlines may be subject additional fees.

Food & Beverage Policies

All food and beverage procurement must exclusively occur through the Seattle Yacht Club and be served by our trained staff. External food service is restricted, excluding wedding cakes. Should a wedding cake or external dessert be supplied, it must originate from a certified kitchen and is subject to an "Outside Dessert Fee". Buffet items will be replenished for up to two (2) hours or until the pre-ordered quantity is met, with surplus food remaining on-site. This regulation applies universally to perishable food.

Event proceedings must cease no later than 11:30 pm. A 20% service charge and state sales tax are applicable to all food and beverage transactions. All beverage acquisitions must be facilitated through the Seattle Yacht Club. While bottled wine or champagne is permissible, each opened bottle incurs a corkage fee. The Seattle Yacht Club fully complies with all regulations stipulated by the Washington State Liquor and Cannabis Board.

Seattle Yacht Club provides white linen and votives for private events at no extra charge, at the planner’s request. Seattle Yacht Club provides seating, place setting, and all cutlery for up to 200 people. Events with more than 200 people will be subject to rental fees for extra supplies.

All centerpieces and other decor are the responsibility of the hosts and must be put up and removed the same day of the event. Access time to the reserved space is subject to availability and additional fees.
Any utilization of glitter or confetti within the confines of the Seattle Yacht Club is strictly prohibited. Violation of this policy will result in additional cleaning fees.

Smoking Policy

The Seattle Yacht Club is a non-smoking facility that abides by the King County Smoking Ordinance. Smoking is restricted to designated smoking areas.

Lost Or Stolen Items

The Seattle Yacht Club is not responsible for the loss or damage to any items left in the Club during, prior to, or following your event.

FDA Consumer Advisory

Consuming raw or under-cooked meats, poultry, seafood, or shellfish may increase your risk of foodborne illness, especially if you have certain medical conditions.

Parking & Dress Code

Parties of 125 or more guests require the use of parking services and are subject to associated fees.
The Seattle Yacht Club has a “Yacht Club Casual” dress code. Hats and ripped trousers are not permitted.

I hereby acknowledge that I have read, understood, and accept all applicable policies and contract provisions in their entirety. *

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